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Program Specialist
Summary
Title:Program Specialist
ID:1025
Location:Washington, DC
Security Clearance:Secret or ability to be cleared
Description
One Federal Solution is a SBA Certified 8(a), Service-Disabled Veteran Owned Small Business (SDVOSB) whose primary mission is to provide the Federal government with outstanding services in the areas of Program Management, Information Technology Enterprise Management, Healthcare Administration, and Testing & Evaluation.
We are currently looking for a unique individual to join our dynamic team.

Summary/Objective
Located in U.S. Department of State Near Eastern Affairs Bureau’s Office of Assistance Coordination (NEA/AC), the Program Specialist will be responsible for working with Interagency officials (mainly those from State and USAID) on tracking and coordinating foreign assistance programming efforts and budget and finance issues related to the Middle East and North Africa. Additionally, the incumbent will play a program management support role to assist a U.S. Government Direct Hire (USDH) in overseeing and monitoring ongoing NEA/AC-managed programming.
Job Duties
The Program Specialist will report to and take direction from the Division Chief and/or the Director of the Policy and Program Coordination Directorate in the Office of Assistance Coordination in the Bureau of Near Eastern Affairs at the U.S. Department of State (NEA/AC/PPC). Due to U.S. Government regulations pertaining to authorities and responsibilities of personnel, the Program Specialist will not provide advisory and assistance services of policy, decision-making or of any managerial or representational nature; these duties are reserved for USDH employees.  
  • Areas of Responsibility 
    Provide necessary support in development and management of country program inventories and the associated (and yet to be finalized) NEA/AC database, core documents, information for internal/external audiences on our assistance programming.
  •  Provide necessary support to Grants Officer Representatives (GORs) in the Division in support of their program management responsibilities. Duties could include: reviewing Quarterly Performance Reports, drafting program solicitations, reviewing and assessing ongoing programming to offer recommendations for continued funding, developing and ensuring the implementation and adherence to program-related policies and procedures. 
  • Maintain visibility on all relevant USG programs and activities, and provide information to NEA/AC leadership regarding how to design, implement, and adjust programs and activities so that they maximally support USG policy goals.
  •  Serve as a point for inquiries and USG assistance in the NEA/AC Office on issues for the assigned country/area(s) of responsibility.  Provides outreach and coordinates with other major players in the foreign assistance arena including other Federal agencies, donors, NGOs, and think tanks.  
  • Work in conjunction with relevant officers at the Department of State and USAID to coordinate programs and expenditures with a number of implementing agencies, including but not limited to: the US Army Corps, Treasury, Commerce, Agriculture, Energy, Interior, Health/Human Services, and other Bureaus at USAID and the Department of State.  
  •  Work closely with these U.S. implementing agencies to take advantage of lessons learned in the delivery of assistance in order to improve the effectiveness of that assistance. 
  • Advise NEA/AC leadership on and participate in international donor coordination, and work closely with U.S. and international officials designing and executing support and assistance programs in/for the assigned country/area(s) of responsibility.
  •  Collaborate with stakeholders and inform decision-makers of any policies and actions to ensure that the relevant country’s foreign assistance budget achieves U.S. policy priorities, including by closely monitoring budget activities of OMB, USAID, other offices in State, Director of Foreign Assistance, and other USG agencies; developing draft country strategies for NEA/AC leadership review and consideration for the assigned area(s); and preparing justifications for NEA/AC leadership approval for upcoming budget discussions and defenses, particularly with Congressional Appropriations staff. 
  • Support NEA/AC in technical aspects related to managing the relevant country’s foreign assistance budget, including: providing technical support to ensure that all programming and re-programming of assistance funding is in line with strategic/policy objectives; generating and following-up on the processing of the required paperwork for the programming and re-programming of funds, including Congressional Notifications, internal DOS action memos, funding transfer and routing requests, and allotment memos; tracking and reporting program expenditure activities to supervisors on foreign assistance funding levels; assisting NEA/AC officials understand all the legal and regulatory limitations pertinent to assistance funding in the assigned country/area(s) of responsibility, in coordination with State Department’s Office of the Legal Advisor (L) and staff from the Office of the U.S. Director of Foreign Assistance (F).
  •  Review and analyze incoming cables, correspondence, and requests from overseas posts, other DOS offices, Congressional staff, international and non-government organizations, private businesses and foundations, the general public, and various USG Agencies to determine which require the supervisor’s immediate personal attention or involvement or require additional research by bureau offices prior to senior level review concerning matters pertaining to their portfolio. 
  • Draft, revise, and/or track documents related to the area of assignment, arranges office clearances, transmits information, and may obtain clearances on behalf of the Office.
  •  Formulate and develop ideas, concepts, and methodologies for NEA/AC leadership consideration for new and revised policies, procedures, and systems for designing, implementing, and evaluating area-specific and/or region-wide programs related to foreign assistance.  
  • Perform in depth analysis of ongoing programming to determine gaps and make recommendations on which programs are effective and which ones need to be retooled or ended.  
  •  Assist the NEA/AC office leadership on any requests relating to USG foreign assistance to/for the assigned country/area(s) of responsibility. 
  • Perform other duties as assigned.
 
Competencies
  1. Effective Communicator
  2. Analytical Skills
  3. Project Management
  4. Critical Thinking
  5. Diplomatic
 
Supervisory Responsibility – None for this position.
 
Required Education, Experience and Skills
  • Demonstrated educational experience of at least a Bachelors’ degree, preferably in political science, Middle East studies, or other, relevant field of study.  
  • Demonstrated, extensive work experience (at least 5 years) as a program manager, technical advisor, consultant, or expert in related field.
  •  Experience working for or with the United States Department of State or USAID preferred.
  •  Familiar with tracking and coordinating foreign assistance programming efforts and budget and finance issues.
  •  Experience overseeing monitoring, and managing programs.
  • Demonstrated skill in accessing, designing, managing, implementing, monitoring, assessing and evaluating democracy and governance issues and programs.
  •  Demonstrated skill in establishing and maintaining effective working relationships with a variety of stakeholders of different backgrounds, including civil society and government representatives.
  • Demonstrated ability to effectively represent in meetings, conferences, official for a (including international gatherings) with representatives of other governments, multilateral organizations, civil society organizations, implementing partners, and international organizations.
  • Demonstrated knowledge of, and ability to effectively communicate, key principles, concepts, research and policy.
  • Ability to obtain and maintain a secret security clearance.
 
Work Environment
This job operates in a traditional office environment. This role is mostly sedentary and routinely uses standard office equipment (e.g. computers, fax machine).
 
Physical Demands
This role requires the ability to lift and carry up to 40 pounds for short distances, stoop, bend, kneel, and walk.
 
Position Type/Expected Hours of Work
This is a full-time position, generally requiring 40 – 45 per week, Monday through Friday, between 7:30 a.m. to 5:00 p.m. Additional hours and possibly weekend work may be required upon client’s request.
 
Travel
The Program Specialist may be required to travel from various client sites in order to meet with clients and employees. Other domestic and/ or international travel will be required for this position based on the client’s needs.
 
Work Authorization/Security Clearance
This person must be able to obtain a minimum of a Secret security clearance required by the Government.
 
AAP/EEO Statement
One Federal Solution is an equal opportunity employer (EEO) and affirmative action employer.
MINORITY / FEMALE / DISABLED / VETERANS

 
 

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